Outlook online tasks1/22/2024 ![]() ![]() ![]() Identifies the email was sent to me from a task management tool.For every task related email notification that arrives in my inbox (regardless of which tool it came from), I set up an Outlook rule which does the following: Speaking of rules, this is where I automate the process of pulling all of my important tasks into one place. Because I don’t want these emails clogging up my inbox, I set up rules which automatically move those emails to a separate ‘Tasks’ folder. I take advantage of this feature and set up all of the email alerts that I can. Most task management systems will either send you an email when you are assigned a task, or you will have the option to subscribe to an email alert when new tasks are created for you. Here is the approach that I have found most useful: Over the years I have employed a few different strategies to track my tasks and try to keep on top of things (with varying degrees of success). But as someone who is on the receiving end of being allocated work from various locations it can become frustrating to try and keep track of them all. Not to mention that it becomes time consuming and laborious to remember where each task was being tracked in order to mark it as complete once it can be ticked off the list (leaving me as the thing that is ticked off).Įach of the task tools that I deal with are great products in their own right and have their own strengths and weaknesses – so I totally get why different organisations and different business units have their own ‘weapons of choice’. Having my tasks spread far and wide then makes it difficult to get a snapshot of my current to-do’s and in turn it becomes challenging to prioritise my workload. In my day to day activities, I am assigned work that could relate to any number of activities some tasks relating to our internal business operations, others which relate directly to our delivery work for clients, plus any number of other ad-hoc tasks that just need doing.ĭepending on who has assigned the task to me, and the type of task, this results in my work tasks being tracked across a multitude of disparate systems – Visual Studio, Trello, JIRA, Planner, Project Online, Outlook… the list goes on. ![]()
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